Safety Reporting Guidance
When to use Quick Report
Use Quick Report for an incident, threat, suspicious presence, attempted entry, filming, police issue, media issue or online coordination.
- Write facts first: who, what, where, when, how it ended.
- Avoid speculation. Supervisors can classify later.
- Upload evidence early, even if it needs review before sharing.
When to call police
The plugin documents and coordinates. It does not replace emergency response.
- Call police immediately for forced entry, violence, weapons, theft, damage or active crowd risk.
- Record the police reference if one is provided.
- Preserve original evidence and do not edit originals.
Evidence and privacy
Evidence can include screenshots, video, photos, CCTV references, police documents and links.
- Do not externally share evidence containing minors, private areas or identifiable parishioners until reviewed.
- Supervisors should mark whether evidence is internal only, police-shareable, platform-shareable or needs redaction.
- Keep original files unchanged where possible.
Daily Check-In
Daily Check-In is for normal days or small concerns. It helps coordinators distinguish “nothing happened” from “nobody reported.”
- Use Normal day when there is genuinely nothing to report.
- Use a concern option for weak signals that do not yet need a full report.
- Use Quick Report instead if there was an actual incident.
Media and platform follow-up
For media or social media items, record the URL, account name, date and why it matters.
- Take screenshots before content disappears.
- Do not exaggerate or guess the author’s intent.
- Supervisors can prepare platform reports, police summaries or media responses.
